Recruitment

Manage your entire hiring process from job posting to onboarding.

Overview

The Recruitment module helps you:

• Create and publish job listings
• Track candidates through the hiring pipeline
• Manage applications and interviews
• Convert successful candidates to employees

Recruitment Dashboard

The dashboard provides an overview of:

• Open positions
• Active candidates
• Applications by stage
• Upcoming interviews
• Time-to-hire metrics

Creating a Job Listing

Basic Information

1. Enter job details:

• Job title
• Department
• Location
• Employment type (Full-time, Part-time, Contract)
• Salary range (optional)

Job Description

Use the rich text editor to create a compelling description:

• About the role
• Key responsibilities
• Required qualifications
• Preferred experience
• Benefits and perks

Application Settings

Configure how candidates apply:

• Required fields (resume, cover letter)
• Custom questions
• Equal opportunity questions
• Auto-response emails

Publishing Jobs

Internal Posting

Share with existing employees first:

1. Set job as "Internal Only"
2. Employees see it in their portal
3. Track internal applications separately

External Posting

Publish to external candidates:

1. Set job as "Published"
2. Share the public application link
3. Embed on your careers page

Job Status

Managing Candidates

Adding Candidates

Candidates enter the system via:

• Online application form
• Manual entry by recruiters
• Resume parsing upload
• Referrals

Candidate Profile

Each candidate record includes:

• Contact information
• Resume/CV
• Cover letter
• Application history
• Interview notes
• Evaluation scores

Candidate Sources

Track where candidates come from:

• Job boards
• Company website
• Employee referrals
• LinkedIn
• Recruitment agencies

Application Pipeline

Default Stages

Moving Candidates

1. Open the candidate or application
2. Click the stage dropdown
3. Select the new stage
4. Add notes about the decision

Bulk Actions

Select multiple applications to:

• Move to another stage
• Send bulk emails
• Export data
• Archive

Interview Management

Scheduling Interviews

1. Open the candidate profile

1. Select interview type:

• Phone screening
• Video call
• In-person
• Panel interview

1. Set date, time, and duration
2. Add interviewers
3. Send calendar invitations

Interview Feedback

After interviews:

1. Interviewers receive feedback request
2. Rate candidate on key criteria
3. Add comments and recommendations
4. Submit evaluation

Scorecards

Create consistent evaluation criteria:

• Define competencies to assess
• Set rating scales
• Weight different factors
• Generate overall scores

Making Offers

Creating an Offer

1. Move candidate to "Offer" stage

1. Enter offer details:

• Position and title
• Salary and compensation
• Start date
• Contract type
• Benefits

Sending Offers

• Generate offer letter from template

• Track offer status (Pending, Accepted, Declined)

Converting to Employee

When a candidate accepts:

1. Review and confirm details

1. Triggers onboarding workflow

Talent Pools

Talent pools let you group candidates you want to keep warm - strong applicants who weren't right this time, or people you've sourced for future roles.

1. Add candidates to the pool from their profile or the candidate list
2. Open a pool any time to review its candidates and re-engage them when a suitable role opens

Work Rights (VEVO) Checks

For Australian hiring, you can confirm a candidate's work entitlements with a VEVO check:

1. Run a check against the candidate's visa details
2. Record the outcome on the candidate's record for your compliance trail

Keep VEVO results on file so you can demonstrate you confirmed the right to work before hiring.

Job Board Integrations

Publish your openings beyond Mployr without re-keying them. Connect your accounts under Settings → Integrations (see the Settings guide), then push a job to:

Applications can flow back against the job so your pipeline stays in one place.

Reporting

Available Reports

• Time to hire by position
• Applications by source
• Pipeline conversion rates
• Diversity metrics
• Recruiter performance

Exporting Data

Export candidate and job data to:

• CSV/Excel
• PDF reports
• Integration with ATS systems

Troubleshooting

My job isn't showing up for candidates

Check the job status. A job set to Draft is a work in progress and isn't visible to anyone. Set it to Published to start accepting applications. If you only want existing staff to see it, set it to Internal Only instead - external candidates won't see internal postings.

A job isn't appearing on SEEK or LinkedIn

Job board posting relies on a connected account. Confirm the integration is set up under Settings → Integrations (see the Settings guide), then push the job to the board again from the job record.

I can't move a candidate to the Offer stage

Candidates progress through the pipeline stages in order via the stage dropdown on the candidate or application. Open the candidate, click the stage dropdown, and select Offer - then Create Offer becomes available.

Frequently asked questions

What happens when a candidate accepts an offer?

Click Convert to Employee on the candidate. Mployr creates an employee record in People Management and triggers the onboarding workflow, so you don't re-key their details.

How do I confirm an Australian candidate's right to work?

Run a VEVO check under Recruitment > VEVO Checks against the candidate's visa details, then record the outcome on their record for your compliance trail.

Can I keep good candidates who missed out for future roles?

Yes - add them to a Talent Pool (under Recruitment > Talent Pools) from their profile or the candidate list, then re-engage them when a suitable role opens.

How do I keep interview assessments consistent?

Use Scorecards to define the competencies to assess and the rating scales. Interviewers submit feedback against those criteria, and Mployr generates an overall score for objective comparison.

Tips

• Respond to applications promptly
• Use templates for consistent communication
• Track source effectiveness for budget allocation
• Set up automatic reminders for follow-ups
• Use scorecards for objective evaluation